Free Bank Statement to Journal Entries Extractor

A typical small-business bank statement has 30 to 200 transactions per month. Posting them to a general ledger by hand means reading every line on a PDF, opening your accounting software, typing the date, typing the memo, picking a debit account, picking a credit account, and entering the dollar amount. Bookkeepers at small and mid-size firms often spend 30 to 90 minutes per client per month just on this step, and clients with 5 or 10 accounts compound the problem.

This tool reads any text-based bank statement PDF (Chase, Bank of America, Wells Fargo, Citi, Capital One, and most regional banks) and extracts every transaction with the date, memo, amount, direction (debit or credit), and a suggested account category. The account categorization is a starting point, not a posting decision. You verify each suggestion against the firm's chart of accounts before it goes into QuickBooks, Xero, Sage, or Thomson Reuters Accounting CS. Account numbers are masked to the last 4 digits before the data reaches the extraction model.

For scanned bank statements or photos of paper statements, run them through the Scanned PDF to Text tool first, then upload the result here. For batch processing across multiple client statements in one session, create a free Eudoxic workspace. Extracted transactions land in a single grid you can export as one CSV.

Common use cases

• Monthly bookkeeping: extract all transactions from a client's checking statement and propose journal entries for the GL
• Bank reconciliation prep: produce a clean transaction list before comparing against your accounting system
• Audit trail and forensic accounting: extract historical bank statements into a searchable CSV for review
• Multi-account month-end close: process operating, payroll, and savings accounts in sequence